IND University Records Archivist

Job Summary

The IND University Records Archivist will be responsible for efficiently processing for transfer a backlog of IND scientific and administrative records that date back to the 1970s. The IND University Records Archivist will review and appraise materials currently kept in storage to identify records of enduring historical value based on the UC records retention schedule as well as UC Records Management Policies, and procedures governing the management of university records and relevant personal papers. This is a media neutral review, so records and documents that exist in both print and digital form will be assessed. The IND University Records Archivist will arrange and describe the unprocessed material, create or update finding aids, digitize records as needed, and do any other appraisal and processing work needed for an accessing decision by the ultimate repository.  These permanent records will be processed and cataloged for ease of access by university administrators, researchers, and other users. In addition, the University Records Archivist will establish workflows for timely transfer of similar records in compliance with records retention schedules, legal and regulatory requirements, and university policies. This position will be supervised jointly by the Director of the UCSF Institute of Neurodegenerative Diseases and the UCSF IND HR Liaison.

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Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

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Department Description

The Institute for Neurodegenerative Diseases (IND) at UCSF is pursuing a cutting-edge blend of basic science and clinical medicine to provide outstanding care to those suffering from neurodegenerative diseases. Founded in 1999, the IND is committed to creating therapeutics that will halt diseases such as Alzheimer’s, Parkinson’s, Creutzfeldt-Jakob disease and dementia resulting from traumatic brain injuries. The IND is poised to make serious contributions to this struggle at the frontier of neuroscience and medicine. The mission of the Institute for Neurodegenerative Diseases is to discover causes and develop cures for these illnesses with an innovative program of basic research and clinical medicine.  The IND is directed by Nobel Laureate Stanley B. Prusiner, MD.

Required Qualifications

  • Bachelor's degree in related field and / or equivalent experience.
  • Minimum 3+ years of related experience.
  • Minimum of 2 or more years of experience in a special collections and archives setting with focus on accessioning, appraising, arranging, describing, and preserving archival collections and preparing finding aids of varying size and complexity to the appropriate content standards.
  • Significant experience with automated storage and retrieval systems, electronic records and database design / management.
  • Considerable knowledge of current archival and records management principles and practices; considerable knowledge of creating and maintaining databases.
  • Thorough knowledge of the Microsoft Office Suite and experience in effectively creating reports and presentations.
  • Understanding of and commitment to the standards, ethics, security guidelines, and best practices in use by archive professionals and related professional groups.
  • Excellent written communication skills to compose archival materials descriptions.
  • Advanced organizational, planning, project management and oral and written communication skills.
  • Ability to analyze and solve complex problems pertaining to records management methods and procedures.
  • Ability to use a high level of discretion and maintain all confidentiality.
  • Demonstrated ability to work collegially and effectively under deadline pressure and to manage priorities in a changing environment.
  • Demonstrated ability to organize and prioritize work, with strong project management skills, and the ability to use considerable judgment and take initiative.

Preferred Qualifications

  • Master’s degree from an ALA-accredited institution in archival administration, or Master's degree in a related field with relevant experience.
  • Experience accessioning or processing collections containing born-digital and/or scanned materials.
  • Experience with university and scientific archives.
  • Experience working with ArchiveSpace and other collection management systems.
  • Skills to influence and resolve differences, and to gain support and commitment from others.
  • Demonstrated ability to develop written project documentation, process procedures, reports, etc. 

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.



Job Code and Payroll Title

004712 RECORDS ANL 3

Job Category

Administrative Support, Professional (Non-Clinical)

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class




Appointment End Date



Flexible (combination of onsite and remote work), Mission Bay (SF)



Shift Length


Additional Shift Details

M-F 8:30am-5:00pm